It is very likely that many of you already know first-hand that most of the work we do in Excel focuses on the use of numerical data. However, in the same application we have the possibility of including other elements to enrich our spreadsheets, such as texts.
A clear example of all this is found, for example, in the graphs and tables that we include to give added value to our projects here. In the same way, as a general rule, we use all kinds of texts that complement those numerical data that are the basic part of the project. All this not to mention the different formulas and functionalities that the Microsoft program makes available to us to carry out all kinds of operations.
Moreover, we can say that we find characteristics related to different types of data , as we are going to show you below. Not all of them focus on providing us with what we need to perform more or less complex calculations. We also find some useful functions that will help us design and improve spreadsheets in other sections. We are even going to find some of these elements that we can define to work more productively with the aforementioned texts .
This is the case that we are going to talk about next. There may be a situation where we find ourselves with a large spreadsheet that we have to deal with. Suddenly we find that a certain text, made up of a word or a chain of them , is wrong and repeatedly. The usual thing in this case is to try to correct it by hand, but most of the time this will not be the best solution.
What is the usefulness of the Find and Replace function in Excel
With this, what we want to tell you is that we can go through the entire spreadsheet with the cursors, correcting that text one by one. This can be recommended if said error is repeated four or five times. However, if we talk about several dozen or even hundreds, things already change substantially. Correcting this error in the character string in a large number of entries can become quite a tedious task.
But to save time and effort in this regard, Microsoft Excel offers us a useful integrated functionality that will help us in all of this. Specifically, we are referring to the function called Find and Replace, a feature that allows us to solve these aforementioned problems with the texts of a spreadsheet . Therefore, this can become an excellent alternative when it comes to changing and replacing certain text strings in bulk.
Here we are going to find a new window where we can already define the source text and the destination text that we want to replace massively . What’s more, we will even have the possibility of establishing a specific input format for that text, and replace it with another output format. In addition, in the same window we must specify the places in which Excel will look for that string of characters and make the corresponding substitution.
We will even have the possibility that the application distinguishes, or not, between uppercase and lowercase letters the entered string, in addition to being able to search for those characters within the formulas themselves.