With the advancement of digital technology, software programs have been developed to help individuals and teams in monitoring project progress, such as digital mapping. Digitally mapping project progress enables teams to collaborate and make intelligent business decisions for a project’s success. Work on a project following a reasonable timeline and finish it with positive outcomes.
So, how can digital maps help you in tracking your project’s progress? What are the best features and benefits of digital mapping tools?
In this article, you’ll learn the best ways to digitally map project progress for your reference for your business or any project you’re planning to venture into.
1. Project Mapping with Agile Story Points
In agile development, story points enable team members to work together to estimate the scope and create an atmosphere of shared understanding, collaboration, and continuous improvement. They provide a straightforward user story map by providing insights and effort to enhance customer’s journey via your product.
Agile story points measure your project efforts. There’s no need to wait for days, weeks, or even months to check your projects’ results like traditional estimation techniques. With agile story points, relative estimates are used by completing each item in the backlog. Using agile story points, an item assigned with two-story points will need twice the effort of an item with one point.
So why does your team need to use agile story points in digital project mapping? Here are some of the good reasons:
- Story Point Estimation: In sprint planning, engineering, and product teams, members work together to gain a better shared understanding of how to complete backlog items. The team members agree to a story point estimate during planning for every user story. Point estimation is consensus-building, in which everyone participates in identifying the point value for each user story in the sprint.
- Strategic Product Prioritization: Story points don’t only apply in the context of sprints. They can be placed in user story maps, producing an excellent strategic product prioritization visual. A user story map sets items in the user journey through the product, viewing all user actions and organizing them by customer’s workflow.
2. Mind Mapping
In project management, mind mapping isn’t about drawings or pictures like what most people think about the mind map. Mind mapping refers to breaking down information, deciding on the most appropriate course of action needed.
This digital mapping technique addresses questions, capturing responses easily and quickly in no particular order. When everyone’s thoughts are mapped, there’s no barrier in data gathering, creating a visual representation for every possible scenario for a project.
You’ll need to use a front-end mind mapping project planning tool so, you can seamlessly proceed from project planning to project management. Your mind map information can be seen by category, resource, status, or priority, or even as a schedule. For example, you can see your urgent and essential tasks’ status by viewing the priority that is suitable for each scenario.
So, what does the mind mapping exercise entails? Mind mapping involves addressing the following questions:
- What: It provides an answer as to the anticipated outcome of the project.
- Why: It justifies the necessity for the project, not a waste of time and resources.
- Who: It outlines people’s critical roles in delivering the project.
- When: It provides the timetable in which the team members will have to deliver and finish the project.
- Where: It outlines the project location or where the work will be performed.
- How: It identifies the manner the project should be delivered.
Note: After mapping these points, the analysis starts by identifying the best possible scenario to use for the business. Take note that assumptions must be carried out to determine the right course of action before going through this mapping exercise. Make sure to answer all questions and ask everyone to share their thoughts.
3. Geographic Information Systems
Aside from business projects, digital mapping project progress also applies to education. Educators use geographic information systems (GIS), as a digital mapping tool, to supplement and enhance students’ learning experience. This digital mapping tool encourages learners to think creatively about realities and spatial relationships, showing them how these factors influence human interaction and action in the past and in the present.
Here are the benefits of digital mapping or GIS:
- Digital mapping is helpful for teaching history, visually reminding students of the interactions and actions between the past and the present.
- Digital mapping enhances the reading of course texts and building class projects.
- GIS can be used across disciplines by learners with varying technical expertise.
- GIS helps in bringing the text to life and facilitating a better understanding of emerging social issues.
- Digital mapping allows learners to create visual histories, access future classes, or even embed learning management systems and social media such as Facebook.
4. Digital Maps with Location Intelligence
Businesses nowadays used a time-tested tool, digital maps with location intelligence. What are digital maps? These maps are digital-based, intuitively mapping data for maximum visualization and accurate decision-making. The COVID-19 pandemic brings many business uncertainties, and many business owners rely on digital maps to gauge their business project progress.
Here’s how businesses can use digital maps:
- Retail businesses can use maps to understand the impacts of COVID-19 restrictions on consumer shopping behavior. Also, digital can be used in understanding online spending across channels.
- Executives can use digital maps in predicting future customer spending habits, displaying projections in intuitive data visualizations.
- Digital maps help businesses strategize the best projects on safely reopening offices or sites while following social distancing and other health protocols.
So, are you ready to take your project to the next level? You can digitally map project progress using agile story points based on the customers’ journey used for story point estimation and strategic product prioritization. Mind mapping can be used when brainstorming your team to know their best thoughts about a project.
For learning projects, geographic information systems map out topics and learning accomplishments, giving students a visual view of their learning progress. Retailers and business decision-makers are also using digital maps to create and monitor their projects’ progress to help improve sales and marketing, especially during this time of the COVID-19 pandemic.