Since the appearance and globalization of the Internet, one of the tasks that is most performed is sending emails, especially within a work environment, where email exchange is constant throughout the day. To manage and administer email, we may use a very popular Microsoft tool, a pioneer in its field, such as Outlook.
In order to work less and more intelligently, avoiding having to waste time with unnecessary tasks, we must be able to handle mail in the most efficient way. Messages must be prevented from being buried and lost by wasting time searching for them. Therefore, we tell you some tricks to improve the management of mail in the inbox in Microsoft Outlook.
Sort important messages automatically
When it comes to keeping our inbox orderly, it is important that we are able to separate spam or less important emails from those that are priority and require our immediate attention. Otherwise, we risk losing important messages that are mixed between ad email and spam.
Outook allows us to better manage the use of the inbox allowing us to separate incoming mail between “Priority” and “Others”. To activate it in a simple way, just click on the “View” tray and click on “Show Priority Inbox”. Now we only have to move the most important messages to Priority so that the application knows that it is capable of filtering which are the most important ones. With this we will save a lot of time when locating and identifying the messages since Outlook will take care of separating them.
Organize mail by folders and categories
Outlook also offers us the possibility of organizing our emails by folders and categories, something that we must take into account for a better administration of it. Let’s not forget that if we have all the messages accumulated in the same folder, it will be more difficult for us to find the most important ones that we have received longer.
Folders can be used with POP or IMAP mails and can be used to store different types of mail, be it from friends, departments, clients, co-workers, etc. To create them, just right click on any folder in our email and click on “New folder”.
On the other hand, the categories allow to establish colors for different types of emails, so that we can instantly recognize a particular type of message only by the color that we have assigned to it. All you have to do is right-click on any message to be able to categorize it by color.
Use Favorites to keep hot folders on top
The Microsoft email manager has a Favorites section at the top, where you will find the folders that most urgently require our attention. In it we will receive the emails that require a reading and reply as a priority, so we will always have it more at hand.
If we want to add a folder to our favorites, we just have to right-click on the desired folder and select the option “Add to favorites”. When we no longer need that folder to require urgent attention, we can remove it by right-clicking and selecting “Remove from favorites”.