Whether we use Gmail for study, work or main email, as the weeks and months go by, the inbox can become a real mess where it is impossible to find anything, despite the excellent performance of the search manager integrated into Gmail. Finding all the messages from a classmate, our teacher or co-worker, the newsletter to which we are subscribed or simply emails from relatives is very easy on Google thanks to labels.
Labels in Google like directories on a computer. When creating a label, just after the inbox, folders with the same name are created, folders where we can manually move all the messages we receive and that match the name of the label. But, in addition, we can also create rules so that Google automatically takes care of adding the corresponding label. In this way, without doing anything, each new email that we receive will be automatically labeled and will be available within that folder.
Although the operation of the folders is similar, visually speaking, to the directories, the emails are still available in the inbox unless we archive them. If we archive them, once tagged, they will only be available within the corresponding tag / folder. If we want to start putting order in our Gmail account by creating labels , we must perform the following steps.
Create labels in Gmail
Once we have accessed our Gmail account, in the left column, there is the Labels category (below this are all the labels that we have created or are going to create), along with a “+” sign to its right . To create a label, click on the sign and enter the name of the label that we are going to create.
The new label that we have created will be displayed in the Labels column. Once we have created the label, we can create a rule so that all emails that meet a certain condition automatically receive the name of this label. If, in addition, we want them to disappear from our inbox, in the rule we can establish that they are automatically archived. To create a rule in Gmail, we must access the Gmail configuration options and click on the Filters and blocked addresses tab.
But, if the number of emails is not so high and we want to manually classify them into different general labels, so as not to create an endless number of labels, we can carry out this process automatically. To add a label to a particular email, the first thing to do is click on it to display the full message. Next, click on the label icon to display all the labels. We scroll through the labels or enter the name of the label with which we want to mark this email and select it.
From this moment on, the mail is in the inbox with the ITIGIC label. If we access the tag name from the left column, all emails that include this same tag will be displayed. If we have made a mistake and want to delete a label, we just have to open the message in question and click on the x that appears to the right of the label.