Maintaining a consistent style throughout a series of documents is crucial for ensuring that the information is presented in a clear and organized manner. Fortunately, Microsoft Word offers a range of styles that can be applied to text to quickly and easily format it. Additionally, creating custom styles is a simple process that can be done in a matter of minutes.
Word styles allow users to automatically format selected text according to pre-established specifications, such as font type and size, color, alignment, indentation, and other options. With these tools, users can create professional-looking documents that are easy to read and understand. It is no wonder that Word has remained the top word processing software for over 30 years, despite the availability of other options on the market.
By taking advantage of Word’s styles, users can save time and effort while ensuring consistency across all of their documents. Whether working on a single document or a series of related documents, using styles can make the formatting process much more efficient and effective. With Word, creating high-quality documents has never been easier.
How to create styles in Word
To create a new style in Word and to add to those already available, we must open the Word application, and go to the Home ribbon. Within the ribbon, in the Styles section, click on the lower corner where all the styles are displayed to select the Create a style option .
Next, we must give a name to the style that we are going to create. It is important to be clear about the name we want to use as it will allow us to quickly identify which one we may need at any given time. Once we have written the name, click on Modify to create the style that we want.
Next, a new window will be displayed where all the options that Word makes available to us when creating a style are shown.
In the Type of style section , we have 5 options to choose from:
- Paragraph
- Character
- Linked (paragraph and character)
- Board. This option allows us to create a table with the data that we have entered or are going to enter.
- List. The List style type allows us to create a numbered list without having to resort to bullets.
In the Style based on section , we must select if we want to use this to create titles from 1 to 9, citations, bibliographies, descriptions and others. We can also establish what format we want the following paragraph to have through the Style of the following paragraph section . This option allows us to establish different formats automatically.
In the Format section , we must select the font and size that we want to use, if we want the text to be aligned to the right or left, add an indentation, reduce or increase the spacing between paragraphs. We can also set a default color to that font, a color that will be displayed both in the application and when we print the document.
Once we have created the style, click OK and it will become available in the Styles box on the Home ribbon. If we want to remove it, we just have to place the mouse over the style and with the right mouse button, select the option Remove from the style gallery.