The sector related to the world of office software continues to gain importance in all types of sectors, both on PC and mobile devices. Here we can talk about several references such as Microsoft‘s Word, Excel or PowerPoint.
These are programs that are part of the software giant’s office suite and are used by millions of users every day. Well, in these lines we want to focus precisely on the program that helps us to create or edit our own multimedia presentations. Specifically, we refer to PowerPoint , a program that is included in the Office suite and that we use to design multimedia presentations of all kinds. This is something that to a large extent we achieve thanks to all the functions that it presents us and that try to facilitate this type of task in particular.
Advantages and disadvantages of using photos in PowerPoint
Of course, how could it be otherwise, for all this we can use a huge number of objects and multimedia elements . All this in order to attract the attention of those for whom the project in which we work is directed. In this way, it must be taken into account that as a general rule these are usually full of images, videos , animated GIFs, or graphics. All this is something that we can achieve from the Insert menu of the main interface of the program.
The use of all these elements makes the presentation as such gain in spectacularity, but it also has its negative points. And it is that at the same time it can be converted into a very large file. Thus, it can become a problem if we are going to share, send or reproduce it on an old computer. Therefore, below we are going to give you some advice in steps to reduce the size of a PowerPoint presentation.
More specifically, we will talk about how to reduce the size of one of the most common elements in these projects. As you can imagine, we refer to the images, since if necessary the best we can do is compress them or reduce their size . In addition, we are going to do all this without using any other specific software to achieve it.
How to reduce the size of images in a PowerPoint presentation
And it is that when creating a presentation, it is normal for the images to be as small as possible, especially if we are going to share the document. Therefore, to reduce the total size of the file and save disk space, it is essential to compress the photos that are part of it.
With program compression function
Therefore, this is something that, for example, we can carry out through a compression function of the program itself. Let’s see how you can take advantage of it in the best way.
The first thing we do is add the photo in question to a slide from the Insert menu that we talked about before. This is found in the main interface of the Microsoft program. Once we locate it, we select the Images option and choose the file that we want to deal with from the team’s disk units. Once we have it on the screen, the compression process for which we have just added is a simple task. The first thing to do is to select the image on the slide to show the menu options that appear at that moment.
The program will automatically place us in the Image Format section, where we see the options available here. So, on the left side of the new bar that we see, what we will do is locate the button called Compress Images . This is the one that interests us in this case, so we click on it.
That is when we will see a small window appear on the screen in which we can customize the photo compression process a bit. In this way through it we have the possibility to apply the changes to this photo , or to all of them. We can also choose between several resolutions depending on the degree of compression that we are going to carry out, or on its subsequent use. It must be taken into consideration that the more we compress, the less the document will weigh, but the quality of the images also decreases.
Thus, we only have to select the desired option from the list and press the OK button to compress the image, or all the existing ones. Of course, so that we do not get confused in a process as delicate as this, the program tries to give us a hand. We say delicate because a poor choice of compression rate would directly affect the quality of all inserted images. Therefore the aspect of the project as such could be seriously affected in a negative way.
That is why we recommend you take a look at the modes of use that are proposed as an example together with each of the compression resolutions. Also, it will never hurt to save the document or make a backup copy of it before experimenting with these changes.
Choose the right format for your presentation
On the other hand, in order to reduce the size of the file that contains the presentation, we must also save it in the correct format. What we mean by this is that it will always be more advisable to save it or convert it to PPTX instead of using the old PPT . First of all, it is important to know that the PPTX format compresses all the content of the presentation, including the photos. As you can imagine, this is something that will come in handy in this particular case to reduce the size of these files.
Thus, when we go to save the file as such, it is best to opt for the option called PowerPoint Presentation. This is the one that precisely corresponds to the PPTX. On the contrary, if we choose PowerPoint 97 2003 Presentation, it would be saved in the old PPT, so the file takes up more disk space .
