Many are the elements that are part of the most used operating system in the world for desktop computers, Windows. Some are more important, or at least, more used than others, so now we are going to talk about one that usually goes unnoticed but without which we could not work, the sources .
So that we understand each other, we are actually referring to the fonts that we can find and use in the system and its applications. As you can imagine, there are many sources to which we refer, and more if we add those that we have never seen and that we can add manually. And it is necessary to bear in mind that depending on the type of work that we are carrying out, we will have to use an element of this type, or another.
Here we must bear in mind that the office automation sector is one of the ones that has grown the most in recent times, hence the use of fonts is so important. Each user or project may need a font, or several of them, in their documents. But of course, so that everything goes smoothly, if others want to open and edit that same work, they will also need them.
How to avoid font problems when sharing documents
As we mentioned, when writing new documents of our own and sending them, we can take certain measures to prevent recipients from having problems with the sources. In this way, what we actually achieve is to avoid font dependency problems and for the documents created to maintain their original appearance on other computers. That is, that other users see our work as we designed it independently of the PC where it is executed.
Send the new sources together with the document itself
In order to avoid problems for the recipient or recipients of the document that we have generated with our sources, it is to send these elements together with it. Perhaps this could be considered as the simplest solution. Therefore, when we send the document itself, we attach a link to download the sources we have used, for example if we previously downloaded them from the Internet.
Similarly, if we have the corresponding files, we can include them as attachments. We have already seen how they are installed in Windows, although the receiver will also be able to double-click on those files to get them installed.
Of course, something that we must take into account at this point is that like many sources are free, some are paid. This means that if the recipient wants to use them, they will also have to pay for them.
Add the source in the document that we share
Therefore, another interesting solution that we can use in this regard is to add the source itself to the document. With all this, what we really achieve is that if the recipient’s PC does not have it, they will be able to see the document anyway. One of the most used and well-known office suites in the world is Microsoft Office . Well, it is worth mentioning that the programs it houses allow us to configure an option so that in addition to the document as such, it saves the font we have used.
This way, when the job is opened on another computer, the original format will always be kept. We also prevent other users from having to download or add new fonts on their own. If we take as an example one of the most used applications such as Word , let’s see how to achieve this that we are commenting on. For all this, all we have to do is open the document we are working on with the text editor.
After that, we have to go to the menu option File / Options / Save. Thus, in the new window that appears, specifically at the bottom, we find what interests us here. By default it is something that is deactivated, so we will only have to check the box called Embed fonts in the file. We can also specify if we want to embed all, the most common, or the new ones that we have previously added.
With all this, as we mentioned, what we achieve is that when we save the document itself, it internally saves the fonts used . All this is done in order that other users do not have problems opening the original work that we have created.
Send a document in PDF format
And that’s not all we can do to avoid font complications when sharing documents. We say this because we can also choose the option to send the same in the format owned by Adobe, we refer to the popular PDF. Thus, whether from Word or any other office program, when saving the finished text, we save it in PDF format.
With this, what we really achieve is that the receiver does not have problems with the sources. In fact at first, at least in a simple way, by using the PDF format we prevent the created documents from being edited. Therefore, by not being able to make changes to them, the original format is respected to the maximum, including the font types that we have talked about here.
The importance of fonts in Windows
As we mentioned before, the Windows system itself includes a good number of fonts built into it. Moreover, at this time we could say that in addition to this, all operating systems and office suites usually come with a large number of these elements. All this so that we can write all kinds of documents, projects or jobs.
As you can imagine, the use of all of them extends to the applications and programs installed on the system itself. The problem is given because not all computers or operating systems have the same elements of this type. Therefore, if we have used a certain source for a job, and we share it, the recipient must have it. This is basically due to the fact that in addition to those included by default, we have the possibility of installing more manually and using them on the computer .
What’s more, we must bear in mind that many create their own and share them on the Internet. Therefore we could say that the number of sources that we can use at the moment is almost unlimited. We tell you all this because sometimes we are going to encounter the problem that all users who are going to open a certain document must have them installed. In the event that this does not happen, they could not see the content created in it, or in the best of cases, see it wrong.
How to view and add new fonts to Windows
We have already told you that we can add new ones to the sources that we find in the Redmond operating system itself. This, for example, we can do it by searching the Internet , since there are websites specialized in this content. This is the case, for example, of one of the most popular websites in this regard, Dafont, which you can access from this link .
Here we are going to find a multitude of elements of this type that are directly accompanied by an installation button . As we can see, the process is therefore quite simple, as it happens with many other websites of this type. But that is not the only way, since Microsoft wants to make it even easier for us. And it is that in the official store of the system, the Microsoft Store, we can also find more sources.
This is something that we achieve from the Configuration application of Windows itself, which we access from the Win + I key combination. Once in it, we click on the Personalization section, and on the left side of the window we will see the Sources section. In this we will see that a direct link is located that says Get more fonts in Microsoft Store . Also, in the event that we have the file corresponding to a new source saved on the disk, we just have to drag it here from the File Explorer.
