A Guide to Using Microsoft 365 Online on Mac and iPad – Work Smartly

Using Microsoft 365 online offers a convenient and accessible way to work with Microsoft’s suite of applications like Word, PowerPoint, and Excel, especially for Mac and iPad users. This approach is particularly advantageous as it doesn’t require any software installation and provides flexibility to work from anywhere with an internet connection. Here’s a guide on how to use Microsoft 365 online for free with a Microsoft account.

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How to Use Microsoft 365 Online on Mac and iPad

1. Accessing Microsoft 365 Online

  • Visit the Microsoft Office portal.
  • Log in with your Microsoft account. This can be your personal, university, or business account.

2. Working with Files

  • Ensure your files are stored in OneDrive for easy access.
  • Once logged in, you can open existing files from OneDrive or create new documents using the icons at the top.
  • The interface mirrors the desktop version, making it familiar for existing Microsoft Office users.

3. Editing and Collaborating

  • The online version allows for basic editing, reviewing, and viewing functionalities.
  • If you have the desktop version installed, you can seamlessly transition between online and desktop versions.

4. Limitations of the Online Version

  • Word: Limited chart types, data import options, and no capabilities for watermarks, themes, or bibliographies.
  • PowerPoint: Fewer animations and transitions, no options for importing audio, and limitations on graphics.
  • Excel: Basic functions are similar to the desktop version, but advanced features are limited.
  • Automatic saving to OneDrive, with the option to download local copies via the File menu.

Benefits of Using Microsoft 365 Online

  • Accessibility: Access your work from any device with an internet connection.
  • Convenience: No need for software installation; perfect for users who prefer minimalistic setups.
  • Collaboration: Easy sharing and collaboration features, enhancing teamwork.
  • Auto-Save Feature: Eliminates the worry of losing unsaved work.


Microsoft 365 online is a great solution for Mac and iPad users who need quick and easy access to Microsoft’s suite without the full desktop version. While it comes with certain limitations, it still offers a comprehensive set of features suitable for everyday tasks and basic professional work. Remember, an active internet connection and a Microsoft account are essential to make the most out of Microsoft 365 online.