Any competitive work environment demands a certain level of productivity from its employees. To achieve that level, an employee needs to be efficient. However, what exactly is efficiency? Does it involve working day in and day out, burning the midnight oil, constantly thinking about the task at hand, immersing yourself entirely in the work for weeks on end, and without taking a break, a timeout, a moment to look around and admire the beautiful world outside, or a few minutes to let your mind wander off into the fantastical nooks and corners of the imagination yet uncharted? No, it doesn’t.
Efficiency is the art of maintaining a work-life balance. It is a path that leads us to incredible victories both in the office and beyond its borders. It lends us the ability to perform feats unheard of. So how can you, the employer, increase the efficiency of your employees at the office to these sensational levels, thus boosting their productivity ten or even a hundred-fold? You can do so by following the 7 ultra-efficient tips below.
1. Assigning Breaks
Your employees deserve it, as long as your daily targets are being met. If you or your superiors have set a fixed period for breaks, distribute the time evenly in the employee schedule. For example, in a nine-hour shift, a one-hour break is usually placed during lunch-time, and therein lies the flaw. You can’t expect your employees to work four hours straight with perfect efficiency. Assign a half-hour for lunch and about five-ten minutes break every two hours, instead.
2. Delegating Work
Play to your employees’ strengths while delegating tasks. If you assign a project to someone, in which they don’t have an ounce of interest, then their efficiency will drop, resulting in reduced productivity. Delegating the right work to the right candidate helps build trust as well.
3. Giving Out Incentives
An age-old, well-proven way of bringing out the best in your employees is rewarding them for their hard work. An incentive or a bonus after every successful completion of a task is a great source of motivation. That very motivation will gradually increase their efficiency on future projects.
4. Tracking Employee Progress
Efficiency at work is a combination of many factors like the project completion rate, the overall time spent on tasks, the quality of the work delivered, etc. How could you analyze all those factors to determine the efficiency of your employees? Workplace psychology experts associated with workpuls.com recommend using the power of technology. There are many employee management software applications in the market that feature the efficiency tracking option based on the aforementioned factors. Determine your employee’s efficiency level to figure out how to increase it.
5. Organizing Interesting Seminars
Use a few minutes of their break time to fill your employees’ minds with something new and extraordinary about your company. Let them know where they are headed and how they could get there so that they can work toward a greater cause instead of mindlessly getting through the day like automatons.
6. Encouraging Team Building Activities
Effective teamwork can boost individual employee efficiency in ways that we could never have imagined. Simple team-building activities like business simulations and office debates can help build trust and improve interoffice communication, eventually resulting in faster and more efficient resolution of work-related conflicts. An increase in their individual efficiency will lead to the improvement of the cumulative efficiency of your team.
7. Providing Feedback
You don’t intend to keep the results of your employee efficiency analysis to yourself now, do you? It is critical to share your research with your employees and provide feedback or suggestions for improvement. Noticing that their employer is taking great pains for their benefit, the employees will possibly implement your feedback immediately! However, don’t make the mistake of forcing your suggestions on them. That may lead to entirely different and unproductive consequences.
Additionally, note that feedback isn’t all about giving but taking as well. You may hold a higher position at the company than your employees, but you aren’t immune to making mistakes. Encourage your employees to provide their feedback about you or anyone else. A great way to break the ice is by warmly stating that you are open to feedback or suggestions.
Ruling your office with an iron hand is not efficient. Remember Hitler and his blood-stained legacy. Show that you care for the well-being of your employees by actually caring. Reward their successes and help them up through their failures. Let them know that you are willing to stand by their side through thick and thin. Initiate a give-and-take mechanism with your team to behold a substantial rise in their productivity and efficiency.