Uses of PDF: 5 Ways to Take Advantage of the Adobe Format

In the world of office automation there are many types of files that we can use to get the most out of the contents. We refer to both new content that we generate, as well as those that we are preparing to edit. Here we find some as popular as DOCX , XLXS or PDF.

In fact, in these same lines we are going to focus on the latter that we are commenting on, the popular Adobe PDF files. In fact, these files are used around the world in a more common way than we could imagine at first. And it is that with the passage of time these have been spreading through a multitude of work areas, both on a personal and much more professional level.

Uses of PDF: 5 Ways

What’s more, their usefulness, thanks to certain peculiarities that they integrate, make them more than special for most users. The first thing we should know is that these documents in PDF format are not limited to containing texts , but we can add many other content. Thus, we have the possibility of using the same objects as photos, tables, digital signatures, videos , etc.

For all the comments, in these same lines we will talk about some useful uses that you can make of these files that we comment on. This will allow us to be able to use them in a much more effective way to take advantage of their internal benefits.

To sign official documents

These files in particular are widely used in the official documentation of certain organizations. We can add digital signatures to be made official by a possible recipient of the same. Hence, sometimes when filling out forms and documents online, we find them in the commented PDF format .

Mass storage of documentation

Similarly and thanks to their characteristics and content support, these specific files are more than adequate for storage. In fact, many times we use them to save and archive certain content and digitized documents for long periods of time. In addition, its use is not expected to decline shortly, so they will continue to be compatible with the office programs that we use in a few years.

Create invoices and estimates

As a general rule, PDF documents are more complicated to edit than, for example, a Word DOCX or a simple TXT . That is why many times these PDFs are sent to third parties so that they cannot change their content with any program in seconds. A clear example of all this are the estimates or invoices that we send to clients if we have a small business, where these files are the most appropriate.

Make a PDF from any other file type

What’s more, we must bear in mind that most programs allow us to convert their native file types to those of Adobe. To give us an idea, any document in which we work in Word or Excel can be saved directly in PDF without any problem. This is something that will be useful to us in many situations on a day-to-day basis with the PC.

Print to pdf

To protect certain personal content

Furthermore, these are files that, in addition to the aforementioned fact that they are more difficult to modify, can also be easily encrypted and protected . What’s more, most of the programs that allow us to work with them have a functionality of this type. This will allow us to fully protect the contents that we add to them, hence they are often used both in official documents and in their storage.