Working with different office applications such as those offered by the Office suite has become commonplace in most teams. We are going to talk about one of the most useful and well-known tools in the sector, such as Microsoft PowerPoint. Here we create slide-based presentations that sometimes take up considerable disk space, so we need to reduce them.
Keep in mind that here we are talking about projects made up of different slides, sometimes a good number of them, full of content. We are not only referring to the usual texts that we use in these files. Today the aforementioned PowerPoint allows us to use and implement a multitude of additional content. We are talking about elements such as photos or videos that sometimes take up a good amount of space. This directly affects the final weight of the presentation file that we are designing.
Thus, depending on the type of use that we want to make of this work later, sometimes we want to reduce its size . This is something quite common and useful if we are going to share this multimedia element over the Internet, or make it available to others on a website. Precisely for all this we are going to talk about some effective methods that will allow you to reduce the final size of these PowerPoint presentations. All this will allow us to handle the files obtained more easily and quickly, especially if we are going to use them online.
This is something that will become especially important when we work with large presentations, or they are full of additional content . Next, we will talk about some effective measures that you can take to achieve this objective that we are commenting on.
Measures to reduce PowerPoint presentations
- Save with the most current file format : surely many of you already know that we can save our projects in many formats. Years ago we used the usual PPT here, but that is no longer the most recommended. In fact, and in order to reduce the size of our presentations, we must use the most current, we speak of PPTX .
- Using PowerPoint’s Insert feature – We’ve already discussed that using additional content here has become commonplace. A clear example of all this is found in the use of images that give an additional bonus to our presentations. But in addition to trying to optimize the size and resolution of these, in PowerPoint we can take another measure so that the file does not take up so much space. We mean using the program’s Insert function instead of directly pasting the image contents from the Clipboard .
- Make use of online videos : To make them part of our multimedia presentations, we can also use videos in PowerPoint. However, when inserting this content, the program gives us the possibility to choose a file from our computer, or use a URL from some streaming portal such as YouTube . Therefore, whenever necessary, we recommend using this second method. This will allow us that the resulting file occupies much less space, although we need an internet connection when executing that content of the presentation.
