In a world where digital meetings are constantly bombarding us, making the best of these occasions is essential. So we’ve compiled a list of our top suggestions for a successful virtual meeting!
First, start the meeting on a positive note. It will lift everyone’s moods and encourage them to work better together in the future.
End the meeting on time
To make virtual meetings more positive is an essential part of the process. It ensures that attendees realize the value of what they’ve learned and leave the meeting worthwhile.
It also reduces the likelihood of participants grumbling about a wasted meeting. Use these tips to help your team leave every virtual meeting with a happy note in their pocket.
Give everyone a chance to ask questions
Providing a safe environment for questions is vital throughout virtual meetings. It allows employees to ask for clarification or bring up thoughts that may help with the project or process.
It is also crucial to encourage employees to question their leaders. Research suggests that questioning leads to opportunities that take time to notice.
Have a team-building activity
When you’re working with a distributed team, it’s essential to build trust and foster relationships. With that, projects can become easier to manage and execute.
One way to do that is through team-building activities. These can be offline, online, or a mixture of both.
A quick icebreaker is an easy and inexpensive way to boost morale and increase collaboration. You can even use a template to create a fun virtual activity that fits your team’s interests.
Another good option is to ask people to fill out a personality test and then get together to discuss their results. Again, the goal is to build a deeper understanding of the traits and ticks that make your team members unique.
Ask for feedback
One of the biggest obstacles meeting leaders face is getting feedback from attendees. That’s why virtual meetings have given us more tools than ever to overcome that obstacle: chat, Q&A, breakout rooms, reaction icons, and a range of apps make it easier for you to ask questions.
However, it can be a challenge to get people to answer those questions promptly. Thankfully, we have tools like Lucid Meetings’ five-second rule to help us overcome that.
It’s also important to thank participants for their feedback and act on what they have to say. Doing so will make the people who gave you that feedback feel valued and contribute to the overall team’s morale.
Have a quick wellness practice
While you can’t always have a full-blown wellness practice in a virtual meeting, you can do a few quick things to boost everyone’s mood and help them feel refreshed.
Sleep is one of the essential wellness habits, which reduces cravings for sugary and unhealthy foods, increases energy, and promotes better health. Exercise, nutrition, and self-care are other important wellness practices that can be easily implemented into your everyday routine.