No doubt faxing has been in existence for a very long time and till date, lots of governmental sectors and business organizations are still using it over other sources of communication as a result of its numerous benefits. The advent of online faxing, also known as eFax, has proven that the communication technique is evolving with time as the need for internet communication becomes prevalent.
Online faxing allows you to send and receive a fax through the internet without the use of a fax machine. It’s simply a modern alternative to the traditional method. The online faxing system offers a more convenient, easier, and quicker solution to faxing. All you need is a computer, an internet connection and an online faxing service. Apart from a computer, the online faxing method can be integrated with an email address, a cloud drive, mobile devices, software and every other online-compatible platform.
Here’s a short guide to sending a fax online:
Choose An Online Fax Provider
There are plenty of internet faxing providers out there but each of them offers different levels of features and functions. Get information such as the number of faxes you can send within a certain period, mobile compatibility in case you’re the type that don’t fax on your computer only but also on your mobile devices, service payments, and more. Also, ensure your chosen online fax provider service can be integrated with other common communication platforms like a webmail.
Signing up with a reputable online fax provider such as MetroFax makes faxing accessible on your computer and mobile phone, allowing you many advanced features that makes faxing convenient for you. With a good service provider, online faxing is simple to perform. The platform will be user-friendly. Security for your files is usually guaranteed and the information required of you to sign up with them are mostly the basics.
Provide The Recipient Information
After signing up with an online fax provider, you should be able to send faxes through your fax account on their platform. All you have to do is to log into your fax online account through any computer and follow the instructions on the webpage. Fill in every relevant field so that your fax will be clearer to the recipient.
The webpage presented to you looks like a typical webmail page so it’s easy to understand and work on. Provide your fax number, the recipient’s name, country code, address, phone number and other required fields. Don’t ignore the cover page information field which is mostly a quick note, like the subject of the content of the fax to be received. You may not provide all the information required in every field but provide as much as you can for an efficient communication between you and your recipient.
Attach The Fax Document
After filling in all the necessary information on your part and the recipient’s, the next step is attaching the fax you want to send. You can easily send any format of file you want through an online fax platform available on any computer device. Be it image formats, word-processor files, printer file formats, text files formats or fax cover page formats.
There will be a provided button you can click to add a specific number of files to your fax. There is usually a size limitation to what you can send at once, depending on your online fax provider. You will be allowed to preview the selected file and other information attached to examine if everything is processed the way you want them. You can definitely correct mistakes, too. Pay attention to the preview file as what you’re seeing is also what will be sent to the recipient.
Hit The Send Button
Once you’ve ensured that your preview content doesn’t have any error, press the send button. It takes a few moments for your recipient to receive the fax. Once it has been sent, you will receive a confirmation message that will inform you if your fax has been sent successfully or rejected. Fax are normally rejected because the recipient information you entered isn’t correct.
With the confirmatory message, you don’t have to be wondering if the fax has been delivered or not. Also, you can always check your sent fax over and over again for future references. The security an online fax platform will give you makes it inaccessible to fraudsters.
Conclusion
Online faxing services can perform all the functions rendered by a regular fax machine but with many advanced features which makes it relevant in the present digital world. There has never been a more convenient way to send faxes than the online technique. With it, you can send faxes through diverse range of devices such as computers, smartphones, and tablets, as long as you have an internet connection. It provides the needed flexibility for your business growth.