Microsoft Outlook has for decades been one of the most popular email clients in the world. Apart from the basic functions of sending and receiving emails, Outlook has many features that are aimed at increasing the efficiency of work. Through the course of the development of the platform, Microsoft has instilled a lot of flexibility in the application for better user experience. Below are some of the most important tools and features of the Outlook that can assist you in organizing your work and making your everyday tasks less time-consuming:
1. Organise Several Calendars Within One Interface
For those who are daily managing their time both for work and private life, there is no way to do this without Outlook’s calendar. Thanks to this feature, you can open and work with a number of calendars at the same time thus having all your information in one place and not having to switch between different applications. Outlook also composes well with Google calendar so all your events and reminders are stored in one platform.
2. Get Real-Time Weather Forecasts
Microsoft’s Outlook is not only for emails, but it also has a Weather icon where users can get the current weather conditions in real-time from the app. It is not the most accurate weather application, but it will allow you to get a quick idea of the weather in your area, thus being helpful for organizing your day.
3. Set Automatic Email Rules
When working with a large amount of emails, you need to use the automatic rules in Outlook as it will make your work easier. Some of the actions that you can set rules to include; sorting the emails into certain folders, flagging the emails as read, or even forwarding them to other people. This also goes a long way in ensuring that your inbox does not end up being cluttered and also saves time.
4. Customize Quick Actions
Outlook enables you to personalize the functions that you apply frequently in the emails, including pinning of the emails, sorting them into folders or deleting them. If you customize these short cuts, you will be able to reduce the time you take to attend to your emails and thus manage your inbox effectively.
5. Direct Link to Microsoft 365 Apps
For the Microsoft 365 subscribers, Outlook has easy access to several other applications such as Word, Excel, PowerPoint, and To Do among others. These shortcuts help in featuring and unfocusing different tasks and accessing all the tools without having to exit the email client.
6. Microsoft 365- The Ad-Free Experience
A benefit that comes with having a Microsoft 365 subscription is that you get to use outlook with no ads. This feature improves your email usage by offering you a simple, uncluttered screen that will help you get things done without being distracted.
Below are the Outlook features that can easily help you increase your productivity and efficiency. If you’re juggling several calendars, automating your emails or customizing your workspace, these features are intended to make your work easier and more efficient.