6 Advantages Of Using A Free PDF Editor For Remote Teams

The era of remote work is upon the corporate world. Today, more and more companies adopt remote work setups that allow employees to work from home or anywhere they prefer.

But while this can be great for your bottom line, it also means that you’re no longer in the office every day. That means you need to find ways to keep your team productive when working remotely. One way to do that is by using free PDF editing software.

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What is a PDF editor?

With the rising demand for online collaboration tools, many businesses have started adopting portable document formats (PDFs) as part of their business setup. PDF editors help create documents that can be shared with other users and make it easy for teams to collaborate on projects without worrying about formatting issues or file compatibility. 

PDF editors are not just limited to creating documents. You can also use them to edit existing files. Since PDFs are generally considered a universal method for transmitting documents, most businesses use them to process digital purchases, make reports and invoices, and other documents. (1)

While most people think of free PDF editors as only useful for sharing documents, they have several advantages that make them ideal for remote teams. Below are some of the top reasons why you should consider using a free PDF editor

1. It saves time

One thing that all good productivity apps share is the ability to save time. But what if you don’t have access to those resources? You might spend hours trying to figure out how to fix a document. However, you can simply open the file and start making changes right away with a free PDF editor.

One of the best things about free PDF editors is that they offer auto-save and undo or redo features. They also allow you to share files directly through the application, so you won’t have to wait for someone else to download the file first. These features help you avoid wasting precious time fixing mistakes later on.

Time is money, after all. And since you’re already saving time using a free PDF editor, you can now spend that saved time doing something more productive. 

2. It allows you to see instant feedback 

Another advantage of using a free PDF editor is that it allows you to see the results of your edits almost instantly. When you use a desktop app, you usually have to wait until you finish downloading a file before you can view its contents. 

But with a web-based solution, you can always check the status of the file at any given moment, which allows you to catch errors early on so you can correct them immediately. 

You can even go further than that. Some free PDF editors let you preview the edited file before sending it off, which helps you ensure that everything looks perfect before you send it off. This feature is beneficial if you want to ensure that your clients receive exactly what you intended.

3. It allows your team to collaborate easily

According to statistics, 75% of employers consider teamwork an essential factor for team success, while a lack of it results in workplace failures. In addition, the latest survey in 2022 found that 83% of employees rely on technology for better team collaboration, making the use of free PDF editing software like https://www.youtube.com/c/FoxitSoftwareInc/ more significant. (2) (3) 

This is another benefit of using a free PDF editing tool—it lets you easily share your documents with others. When collaborating with other people, you don’t always want to send them an email attachment containing all of your essential information. 

Instead, you might prefer to send them a link to a shared folder where everyone can access the file. A free PDF editor allows you to do just that by letting you edit multiple files at once. You can also: add comments to specific sections of the file, mark essential parts of the text, highlight keywords, and more.

4. It helps you stay organized

When you work remotely, it’s crucial to maintain a certain level of organization. Otherwise, you risk losing track of important information. The best way to achieve this is by keeping everything in its place. 

Since you’re not around your desk anymore, you need to find a new method to organize your stuff. Luckily, free PDF editors offer plenty of features to help you manage your files. 

In addition, free PDF editors make sharing documents between different teams much more straightforward. If you work in an organization with multiple departments, you probably deal with a lot of paperwork. 

You wouldn’t want to waste precious time figuring out how to get the right person’s signature on a contract. Using a free PDF editor, you can create a single document containing all of the necessary signatures so that each department doesn’t have to waste their time re-creating the same thing.

5. is secured

When you work remotely, it becomes very easy for people to get hold of sensitive information. If you leave your device unattended, anyone could gain access to it. You need to take extra steps to protect your data to avoid this situation. 

Thankfully, free PDF editors allow you to encrypt files so that nobody can read them unless they have the correct password. This ensures that nobody but the intended recipients can read your confidential information.  

Moreover, using a free PDF editor helps protect your data because it gives you complete control over what happens to your documents. Since you’re not sending attachments through email, there’s less chance that someone will intercept your sensitive information. 

6. It does not cost anything

The final reason why you should consider using a free PDF editor is that it doesn’t cost anything. There’s no monthly fee associated with using paid software. These programs are completely free to download and use for professional projects. 

In fact, using a free PDF editor can save you money since it allows you to share files with others without paying a subscription fee. You don’t have to worry about being charged every month to keep up with the latest version of premium editors. Instead, you can use any of the many free PDF editors available online.

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Final thoughts

There are many reasons why you should consider using one of the top free PDF editors available today for your remote teams. These tools make it simple to create professional-looking documents without paying any money. In today’s world, where digital technology has become a significant part of people’s lives, it makes sense to use these software packages when creating and editing documents.  

References:

  1. PDF Files for Business Solutions,” Source: https://industrytoday.com/pdf-files-for-business-solutions/#:~:text=PDFs%20are%20universally%20accepted%20as,other%20documents%20in%20PDF%20format.
  2. “21 Collaboration Statistics that Show the Power of Teamwork!” Source: https://blog.bit.ai/collaboration-statistics/ 
  3. “24+ Mesmerizing Workplace Collaboration Statistics [2022],” Source: https://goremotely.net/blog/workplace-collaboration/