Best Apps to Manage Documents and Files on iPhone and iPad

One of the enormous advantages when using your iPhone and iPad for productivity issues is that you can take them practically anywhere and therefore have access to them anytime, anywhere. Therefore, the possibility of managing all your documents through these two Apple devices will give you the peace of mind and ease of being able to access them whenever you want to consult them, modify them or do whatever you want with them. Do not miss the applications that we recommend below for this.

What does a good document management app have to have?

Synchronization on all your devices

One of the fundamental points of a good document and file management application is the synchronization between different devices. One of the strengths of the Apple ecosystem is the synchronization of all the devices that make it up, and in the same way we have to look for it in the applications we use, placing special emphasis on the apps to manage documents and files, therefore, The most important point that you have to take into account when choosing an application of this type is the synchronization between your iPhone and iPad of all the documents that you store in it.

Manage Documents and Files on iPhone

Synchronization with different cloud services

A point in favor of a document and file management application is the ability or possibility of being able to access different storage services in the cloud, since many users have several services of this type and will want to be able to access all their content from the same app, so having this advantage will save you a lot of time and effort by not having to search in different services for the document or file you wanted.

Create folders

Something basic for an application of this type is to be able to organize all your content in different folders, to fully customize the management of your documents and files in said application. This point is basic and essential so keep it in mind when choosing one option or another, ease of use, that is intuitive and that allows you to fully customize all the management of the different folders or directories that you want to create It’s very important.

The Apple Files app

Archivos

Since Apple introduced the Files app for both iPhone and iPad, document and file management on these two devices has completely changed. It was an app that all users had been asking for for years and that undoubtedly increased the performance at the productivity level of both the iPhone and the iPad since it gave them a native file manager, as happens with Finder in macOS. In this application you can manage all your files as you have done all your life on your different computers, in addition, it will also be the app where those storage units that you connect to both the iPad and the iPhone appear and through which you can also copy, paste, move all kinds of files from one location to another. In addition, you can also have access to all the cloud storage services that you have contracted, so from this app you can access all your files in a really comfortable, simple and intuitive way.

Developer: Apple

Apps with which to have files in the cloud

Dropbox

Dropbox

Another option when it comes to managing documents is to concentrate them all in a single cloud storage service, and here one of the most popular for many years, Dropbox, takes a lot of weight. With the Dropbox application, everyone can upload and transfer files to the cloud, where you can organize and manage them however you want. From your images or videos that you store on your different devices to the important documents that you have to keep from university or your work, everything has a place and place in Dropbox. This is a fantastic option for those users who are looking for a cloud to store all their documents or files since they will be processed in different applications and therefore all the management of their files they want or need to do in an external application to the rest.

Developer: Dropbox, Inc.

Google drive

Google Drive

Of course, if we talk about storage clouds or services, we have to talk about Google Drive, perhaps the most appropriate option if you work with Google services in your day-to-day life. It is an ideal place, also for its security, where you can create backup copies of your files and access them from any device. In addition, it also gives the possibility to edit different files from the application itself and invite other users to do the same in those documents.

Of course, one of the points that gives more value to this service or application is the possibility of managing all your files as you want or need at all times, since there is no type of limitation to organize all your content. In the same way that it happens with Dropbox, Google Drive is a fantastic option if, first, as we mentioned before, you work daily with Google’s own services, and secondly, you want to centralize the management of files in an application and later, deal with the edition of these documents in different applications.

Apps to keep all documents up to date

Readdle Documents

Documents

It is one of the most popular applications for document and file management, especially among all students who use the iPad as their primary device. We could say that it is a concentrate of all the files where you can read, listen, see and write down everything you want from your iPad, also making use of the Apple Pencil, and iPhone. Within Documents, different functions are encompassed since it is not only the center of all your files, but it also perfectly replaces your document viewer, PDF reader, file downloader, integrator in the cloud, a very important point, as well What happens with the Files app, from Documents you will also have access to all the cloud services that you have contracted.

The point for which this app stands out is mainly for document management, its name indicates it, since you can import and save files of all kinds, manage them as you want or need, to which we must add that you will also have the possibility of editing the documents from the same application. In short, a very complete app if you want it all in one.

PDF Expert: create and edit PDF

PDF Expert

PDF Expert is an application that stands out for its functions to edit PDF, however, if we put aside all the possibilities of document editing, we find an application that also allows you to manage all your documents in the way you want. In fact, the interface with which you will work is very similar to the one offered by the Documents application, since both apps are developed by Readdle. In this way, PDF Expert can become, mainly, your favorite PDF document manager, something that can come in handy to organize all the university documents, if you are a student.

One of the functions that should also be highlighted in this application is the possibility of accessing the different cloud services that you have contracted. Both to iCloud Drive, like Dropbox, like Google Drive, for example, since you will have the possibility to connect to a large number of cloud storage services.

GoodReader PDF Editor & Viewer

GoodReader

GoodReader is an ideal tool to manage all your documents from both the iPhone and the iPad, since it offers a perfect and very balanced combination between managing files and reading documents. With this app you can open and read files of all kinds, from PDF, plain text, pages, word, html, images, audiobooks … and of course also the editing of PDF documents, a very important point to take into account in many sectors who are looking in the App Store for an application that gives them all the functions they need in their day-to-day life. As for document management, it offers all the features of a file manager, so you can organize all your documents in the way you need. In addition, it also has the possibility of connecting to the different cloud services that you have contracted so that you can access all of them easily.

Notability

Notability

In the same way that you can use GoodNotes to manage your text documents, you also have the option of Notability, another application with which you can not only edit PDF documents using the Apple Pencil or the keyboard, but also easily and comfortably manage all Those documents that you use daily or that you need to have organized. The main function for which Notability stands out is for the creation of multimedia notes, it has a large number of tools that will make your work easier, but in addition, you can also import all types of files, PDF, DOC, PPT, images to the app , GIF and many more. You can also convert any file to PDF and create backup copies of your files in different cloud storage services. This combination can be the ideal one to manage all your files and also have a place to edit them with a multitude of available functions.

Developer: Ginger Labs

GoodNotes 5

GoodNotes

GoodNotes is an application that stands out for the possibilities it gives users to create notes and use the Apple Pencil to create and edit documents. However, another of the many functions that GoodNotes has is the possibility of managing, firstly all the documents created in the app itself, and secondly, managing all the documents that you import into the application, since from GoodNotes you can import all the documents you want.

It is an ideal application to be able to control all your text documents, perfect for students who want to have all their notes well organized and who, in addition, can easily edit with the Apple Pencil or the use of a keyboard. Within the app you can create as many folders as you want, so that you can organize all the documents you work with every day to your liking or need.