Microsoft‘s popular office suite, Office, is made up of a series of programs that most of us are familiar with. Among these we can highlight the Word text editor, the Excel spreadsheet, or Access, which we will talk about below.
How could it be otherwise, all these applications, in one way or another, focus on office work. As we mentioned, one helps us to edit text, another to create spreadsheets, or one for multimedia presentations. But perhaps the most unknown of them all, is Microsoft Access. Well, the first thing we should know is that this is a powerful office program that under no circumstances should we confuse with the aforementioned Word or Excel .
It is true that we can work with all of them in a unified way to share information between them, but each one treats it in a very different way. Precisely for this reason that we are telling you, Access is one of the Office proposals that is least used in general terms. But that does not mean that it is an application neither better nor worse, simply its market niche is more specific, as well as reduced.
But with everything and with it, it is a software that many users around the world use on a daily basis. Having said that, below we are going to talk about some of the situations in which Microsoft Access becomes a key program. All this on the basis that its main objective is the creation and edition of databases .
When creating databases with many users
As we told you before, this is a program that focuses on the treatment of databases. But not only that, but it was also designed so that many people are working on it simultaneously. For this, it offers us multiple functions so that we can safely manage data updates from different sources. Among these we can highlight the blocking of certain records or the resolution of conflicts between the data.
To create projects in Access with complex queries
In addition to the data as such and the structure of the database that houses them, there are other points of great importance in this type of office work . Here we refer specifically to the queries that will be carried out later by the users. Therefore, in the event that we plan to use complex queries, Access becomes an excellent alternative.
This is because it offers us everything necessary for this, and also tries to facilitate our work if we use multiple cross databases.
Access can complement Excel tables
On the other hand, we must bear in mind that Access, on certain occasions, can become a perfect complement to Excel spreadsheets. So we can use the data from the tables of this program, and that are part of some fields of our Access database.
Share operating modes of Office programs
Access is a more than interesting proposal to create databases of all kinds if you are habitual of other Office programs. The reason for this is that this program incorporates features that are widely used in other Office applications. Therefore, it will cost us less to get used to its use than with other similar proposals from other developers. In addition, the usual Microsoft assistants that we also find here, make it easier to create databases.
